The University has circulated the following advice about the use of drop-boxes. ------------------ We're aware that members of the University use Dropbox to transfer large files, or to make files available for use in any location. Although this is a popular and useful service, we would advise caution for the following reasons: * As the University does not have a contract with Dropbox, using Dropbox to hold or transfer any personal information (eg student marks, staff details, sensitive research data etc) is a breach of the Data Protection Act and opens the University up to a fine of up to £500,000 * If someone is ill and access is needed to data held on their personal Dropbox account, IT Services will not be able to facilitate this (we are able, under certain defined circumstances, to give controlled access to filestore and University Google Apps accounts). -- We would also like to remind users that one cannot transfer data to other sites without permission from the Ethics Committee. This may in turn require specific permission from each participant. So please take care when considering sharing data. Gary --------------- Gary Green York Neuroimaging Centre The Biocentre York Science Park Innovation Way Heslington York YO10 5NY tel +44 (0) 1904 435349 fax +44 (0) 1904 435356 mobile +44 (0) 788 191 3004 http://www.ynic.york.ac.uk https://www.ynic.york.ac.uk/about-us/people/ggrg PA : Claire Fox tel +44 (0) 1904 435329 fax +44 (0) 1904 435356 Claire.Fox(a)ynic.york.ac.uk