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| # NOTE FOR STAFF EDITING THIS PAGE | ## NOTE FOR STAFF EDITING THIS PAGE |
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| This page acts as a shortcut to information specifically related to data protection policies and docs at YNiC. ''A full list of all publicly accessible forms and documents for use at YNiC is available at https://www.ynic.york.ac.uk/forms'' | |
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| ''This page acts as a shortcut to information related to data protection policies and docs at YNiC '' | <<BR>> |
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| ''A full list of all publicly accessible forms and documents for use at YNiC is available at https://www.ynic.york.ac.uk/forms'' | == The YNiC DPIA - summary presentation == |
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| == Participant Forms == | A summary presentation of the DPIA content and impact on users can be viewed here: |
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| * [[attachment:GeneralConsent.pdf|YNiC General Consent Form (version 2)|&do=get]] . YNiC Registration and General Consent form. Every participant must have completed one of these. This should be submitted to the YNiC reception ''at least'' one working day before the planned scan session. |
https://www.ynic.york.ac.uk/static/dpia_seminar.mp4 |
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| * Session consent forms .'''Note:''' It should generally not be necessary to download these forms for individual participants; if participant details are given to YNiC in advance (via the booking system), personalised forms will be prepared in advance of the scan. However, you must ask your participant all of the questions on the form as part of your screening process, in order to identify any contraindications. .If you need a Level 3 authorisation signature for a participant (for any contraindications, see below), you can ask reception to print a subject-specific session form for your project, ahead of the scan date, to be authorised. . .'''Contraindications:''' if your participant answered 'Yes' to any of the questions on the safety form (with the exception of tattoos), you should contact support@ynic.york.ac.uk to first check the eligibility of the participant (please include all relevant information, e.g. model names of any implants), and then if it is confirmed that the participant can be scanned, you MUST receive '''signed''' authorisation from a Level 3 operator AT LEAST one working day before your scan. We cannot guarantee that Level 3 operators will be available to sign safety forms on the day of the scan; if this situation arises you will be unable to scan your subject. Once the safety form has been authorised you can ask reception to attach this to your subject's General Consent form for storing securely, which you will collect from reception on the day of your scan session. |
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| * [[attachment:MRISession.pdf|GE MRI Session Safety and Consent Form (version 3)|&do=get]] . MRI Session form |
== The YNiC Data Protection Impact Assessment and associated documents == <<BR>> * '''Documents to read''' * Read the DPIA here ([[https://vcs.ynic.york.ac.uk/ynic-public/forms/-/raw/master/YNICDPIA183.pdf|download PDF|&do=get]]) . The current data protection agreement by which all studies at YNiC must abide unless they have completed an independent DPIA * Research Privacy Notice ([[https://vcs.ynic.york.ac.uk/ynic-public/forms/-/raw/master/ResearchPrivacyNoticeTemplate.docx|download DOCX|&do=get]]) . A sample (template) of the statement provided to participants that explains what will be done with their data. * List of approved screening questions . [COMING SOON] The currently approved list of questions you are approved to ask participants when recruiting - if your questions are not on this list contact the Ethics Committee. <<BR>> * '''Forms to complete''' * All users must download, sign and return the [[https://vcs.ynic.york.ac.uk/ynic-public/forms/-/raw/master/AppropriateDataUsageDeclaration.pdf|YNiC Appropriate Data Usage Declaration|&do=get ]] . Before being given an account, all users must also sign the YNiC Appropriate Data Usage Declaration - this agreement states that the user will only use data in a manner that abides by the rules of the YNiC Data Protection Impact Assessment (DPIA), or the user will obtain an independent DPIA and submit that to the YNiC Ethics Committee for approval. |
Data protection documentation at YNiC
This page acts as a shortcut to information specifically related to data protection policies and docs at YNiC. A full list of all publicly accessible forms and documents for use at YNiC is available at https://www.ynic.york.ac.uk/forms
The YNiC DPIA - summary presentation
A summary presentation of the DPIA content and impact on users can be viewed here:
https://www.ynic.york.ac.uk/static/dpia_seminar.mp4
The YNiC Data Protection Impact Assessment and associated documents
Documents to read
Read the DPIA here (download PDF)
- The current data protection agreement by which all studies at YNiC must abide unless they have completed an independent DPIA
Research Privacy Notice (download DOCX)
- A sample (template) of the statement provided to participants that explains what will be done with their data.
- List of approved screening questions
- [COMING SOON] The currently approved list of questions you are approved to ask participants when recruiting - if your questions are not on this list contact the Ethics Committee.
Forms to complete
All users must download, sign and return the YNiC Appropriate Data Usage Declaration
- Before being given an account, all users must also sign the YNiC Appropriate Data Usage Declaration - this agreement states that the user will only use data in a manner that abides by the rules of the YNiC Data Protection Impact Assessment (DPIA), or the user will obtain an independent DPIA and submit that to the YNiC Ethics Committee for approval.