[ynic-users] Data protection at YNiC reminder

Hi All, As we get towards the end of the data-collection period for the masters projects, and the exciting analysis stage gathers pace, now would be a good time for everyone to re-visit the data security rules for neuroimaging data. You can find our policies by following this link to YNiC's wiki page on data protection <https://wiki.pages.ynic.york.ac.uk/UserResources/Policies/DataProtection.html> . As part of your centre induction you will have completed an Appropriate Data Usage Declaration in which you commit to following the policies described in the Data Protection Policy document - it is important that you uphold these rules. A few illustrative (not exhaustive) examples are listed below: *Do Not* share neuroimaging data by email, Google Drive, Dropbox etc. *Do Not *submit neuroimaging data to AI tools like DeepSeek or chatGPT. *Do Not* transfer neuroimaging data to USB drives, or any computers that are not provided by YNiC (even other computers provided by the University). *Do Not* store R-numbers alongside identifiable participant information. YNiC provides data storage for all research projects which can be used to share data with other people in your research group, the storage directories have filepaths of the form: /scratch/groups/Projects/PXXXX/ Where PXXXX is your 4-digit project number. Storing data in these directories is the only method through which you are permitted to share data. We provide a wiki page offering tips on managing data access that you can find by following this link to YNiC's wiki page on managing data permissions <https://wiki.pages.ynic.york.ac.uk/IT/UnixUsers/FilePermissions.html>. Summary data such as screenshots of a fMRI overlay, mathematical plots of data, or graphs or tables of summary statistics can be used in your reports, but must not contain personally identifiable information. If you need help in achieving something with your data, or have any doubts about data protection, check with YNiC first by emailing support(a)ynic.york.ac.uk Best Wishes, Rich -- Dr Richard Aveyard Senior Technical Specialist York NeuroImaging Centre University of York, UK