Re: Registration, Safety, Consent, Anomaly policy changes

Dear Users There have been some significant changes to some key YNiC policies, procedures and documentation. These changes are briefly described here. 1) The anomalous finding policy has changed fundamentally. The new policy is intended to be more transparent to participants and researchers. The new procedures can be found on this page https://www.ynic.york.ac.uk/information/policies 2) This new policy has required changes to be made to the following documentation i) Clinical Diagnostic Policy ii) RGC Guidance iii) Participant registration and consent forms All of these new documents are available on the wiki. All scanning will be conducted using the new documentation. 3) Participant registration and General Consent form. This is now a single A4 page. It is version controlled. Once signed by a participant it is stored both electronically and in paper form in the YNiC reception office. If the form is modified in the future all participants will be required to complete the new version before being scanned again. Scanning will only be performed if there is a signed version of the 'current' Registration and Consent form available. 4) Participant Safety and Consent form. This form has undergone significant reworking. The safety form will now be completed at each attendance and the participant will verify their address and their GP's address as part of completing the form. At booking it is now possible to insert the R number of the participant. If this is done, customised safety and consent forms are automatically created and made available, at reception, for collection by the research team on the day of the scan This step has the advantage that the safety form is explicitly completed and signed by all concerned for all attendances (as would be the case in a clinical setting) and ensures that, in the event of changes to the safety form, the participant always completes an up to date and appropriate form. Upon completion of the scan these forms will be digitised and stored securely. The paper version will then be destroyed. Therefore, to reiterate, all participants will be required to complete the new Registration and consent form. You will still be required to bring both the 'Registration and Consent form' and the completed 'Safety and Consent' form with you to the scanner. Note, you still need to complete your own project specific consnet form and the administration of this remains the responsibility of the project research team. A summary can be found here https://www.ynic.york.ac.uk/docs/ProceduralInfo Please keep an eye on this page as we will be adding further information in the near future