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= YNiC Form Repository = | # NOTE FOR STAFF EDITING THIS PAGE ## All forms must be kept up to date in /groups/ynic_staff/forms/current when editing this page ## The ProjectChecklist form replaced the ApprovedInvestigatorChecklist on 18/07/2019 by LEW - the original form required signatures but hasn't been used for years, so this version removes the signature section and acts as a useful guide for users who haven't used the centre before. |
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* [[Approved Investigator Checklist]] | = YNiC Forms = ''This page contains all publicly accessible forms and documents for use at YNiC. YNiC users can find internal forms at https://www.ynic.york.ac.uk/docs/forms'' == Participant Forms == * [[attachment:GeneralConsent.pdf|YNiC General Consent Form (version 2)|&do=get]] . YNiC Registration and General Consent form. Every participant must have completed one of these. This should be submitted to the YNiC reception ''at least'' one working day before the planned scan session. * Session consent forms .'''Note:''' It should generally not be necessary to download these forms. If participant details are given to YNiC in advance (via the booking system), personalised forms will be prepared in advance of the scan. .If you need a Level 3 authorisation signature for a participant (see '''Contraindications''' below), you can ask reception to print a subject-specific session form for your project, ahead of the scan date, to be authorised. . .'''Contraindications:''' if your participant answered 'Yes' to any of the questions on the safety form (with the exception of tattoos), you should contact support@ynic.york.ac.uk to first check the eligibility of the participant (please include all relevant information, e.g. model names of any implants), and then if it is confirmed that the participant can be scanned, you MUST receive '''signed''' authorisation from a Level 3 operator AT LEAST one working day before your scan. We cannot guarantee that Level 3 operators will be available to sign safety forms on the day of the scan; if this situation arises you will be unable to scan your subject. Once the safety form has been authorised you can ask reception to attach this to your subject's General Consent form for storing securely, which you will collect from reception on the day of your scan session. * [[attachment:MRISession_V3.pdf|GE MRI Session Safety and Consent Form (version 3)|&do=get]] . MRI Session form * [[attachment:sMRISession_V3.pdf|Siemens MRI Session Safety and Consent Form (version 3)|&do=get]] . MRI Session form * [[attachment:MEGSession.pdf|MEG Session Safety and Consent Form (version 2)|&do=get]] . MEG Session form * [[attachment:TMSSession.pdf|TMS Session Safety and Consent Form (version 2)|&do=get]] . TMS Session form ----------------------- == User Registration Forms == In order to use any of the YNiC facilities (including open plan), you MUST attend a YNiC User Induction. Please contact support@ynic.york.ac.uk to book your place on the next planned induction. To receive a login account for the YNiC IT systems you must have completed the YNiC user induction, and be on the University of York's (UoY) people database, i.e. have a UoY username. If you are staff or a student you will be issued with this username when you start at the University. If you are collaborating with UoY faculty then they must request that you are added to this system - this prompts the creation of a UoY username and standard University online training (e.g. GDPR). * [[attachment:ITAccount.pdf|IT Account Application Form (version 1)|&do=get]] . This form is to be filled out and signed by all users and investigators in order to receive a login account for the YNiC IT systems. This form will typically be given to you to complete during your user induction. ----------------------- == Project Forms == === Ethical and Governance === * Project Proposal Form ([[attachment:ProjectProposal.doc|DOC|&do=get]]) . Project Proposal Form to be completed by all applicants * REC Application([[attachment:RECApplicationV4.docx|DOCX|&do=get]]) . Application form for the YNiC REC * REC Guidance ([[attachment:RECGuidanceV6.docx|PDF|&do=get]]) . Guidance for completing the YNiC Research Ethics and Governance Form * Participant Information Sheet ([[attachment:forms/ParticipantInformationSheetTemplate.docx|download template|&do=get]]) . A sample (template) of the information sheet provided to participants * Sample Study Specific Consent Form ([[attachment:forms/StudySpecificConsentTemplate.docx|download template|&do=get]]) . A sample (template) of the form that participants need to complete to consent to your specific study * External Ethics Form ([[attachment:ExternalEthicsForm.pdf|PDF|&do=get]]) ([[attachment:ExternalEthicsForm.doc|DOC|&do=get]]) . Form for use by those who have external Ethical Approval === Running a Project === * [[attachment:ProjectChecklist.pdf|Project Checklist|&do=get]] |
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* [[Draft participant email]] | * [[attachment:|DraftParticipantEmail_20200120.doc|&do=get]] |
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* External Ethics Form ([[PDF]]) ([[DOC]]) . Form for use by those who have external Ethical Approval * [[Full Consent Forms]] . The full YNiC consent forms. This contains the General and Scan consent forms along with the safety questionnaire. * [[Introduction for Undergraduate Supervisors]] |
* [[attachment:UGSupervisorREADME.doc|Introduction for Undergraduate Supervisors|&do=get]] |
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* [[IT Account Application Form]] . This form is to be filled out and signed by all users and investigators in order to receive a login account for the YNiC IT systems. * [[MEG Experimental Setup]] |
* [[attachment:MEGsetup.doc|MEG Experimental Setup|&do=get]] |
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* [[MEG Participant Leaflet]] | * [[attachment:MEGParticipantLeaflet.pdf|MEG Participant Leaflet|&do=get]] |
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* [[MRI Experimental Setup]] | * [[attachment:MRIProjectSheet.pdf|MRI Experimental Setup|&do=get]] |
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* [[MRI Participant Leaflet]] | * [[attachment:MRIParticipantLeaflet.pdf|MRI Participant Leaflet|&do=get]] |
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* Project Proposal Form ([[DOC]]) . Project Proposal Form to be completed by all applicants * REC Application ([[PDF]]) ([[DOC]]) . Application form for the YNiC REC * [[REC Guidance]] . Guidance for completing the YNiC Research Ethics and Governance Form * [[YNiC Participant Registration Form]] . The YNiC Participant Registration Form must be filled in by anyone who wants to either participate in a neuroimaging study at YNiC, or join the YNiC Volunteer Pool. * [[CD Proxy form]] |
* [[attachment:CDProxy.pdf|CD Proxy form|&do=get]] |
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* [[attachment:ReimbursementForm.pdf|Scan Reimbursement Form|&do=get]] . Scan Reimbursement Form for lost scan time or data at YNiC due to technical problems |
YNiC Forms
This page contains all publicly accessible forms and documents for use at YNiC. YNiC users can find internal forms at https://www.ynic.york.ac.uk/docs/forms
Participant Forms
YNiC General Consent Form (version 2)
YNiC Registration and General Consent form. Every participant must have completed one of these. This should be submitted to the YNiC reception at least one working day before the planned scan session.
- Session consent forms
Note: It should generally not be necessary to download these forms. If participant details are given to YNiC in advance (via the booking system), personalised forms will be prepared in advance of the scan.
If you need a Level 3 authorisation signature for a participant (see Contraindications below), you can ask reception to print a subject-specific session form for your project, ahead of the scan date, to be authorised.
Contraindications: if your participant answered 'Yes' to any of the questions on the safety form (with the exception of tattoos), you should contact support@ynic.york.ac.uk to first check the eligibility of the participant (please include all relevant information, e.g. model names of any implants), and then if it is confirmed that the participant can be scanned, you MUST receive signed authorisation from a Level 3 operator AT LEAST one working day before your scan. We cannot guarantee that Level 3 operators will be available to sign safety forms on the day of the scan; if this situation arises you will be unable to scan your subject. Once the safety form has been authorised you can ask reception to attach this to your subject's General Consent form for storing securely, which you will collect from reception on the day of your scan session.
GE MRI Session Safety and Consent Form (version 3)
- MRI Session form
Siemens MRI Session Safety and Consent Form (version 3)
- MRI Session form
MEG Session Safety and Consent Form (version 2)
- MEG Session form
TMS Session Safety and Consent Form (version 2)
- TMS Session form
User Registration Forms
In order to use any of the YNiC facilities (including open plan), you MUST attend a YNiC User Induction. Please contact support@ynic.york.ac.uk to book your place on the next planned induction.
To receive a login account for the YNiC IT systems you must have completed the YNiC user induction, and be on the University of York's (UoY) people database, i.e. have a UoY username. If you are staff or a student you will be issued with this username when you start at the University. If you are collaborating with UoY faculty then they must request that you are added to this system - this prompts the creation of a UoY username and standard University online training (e.g. GDPR).
IT Account Application Form (version 1)
- This form is to be filled out and signed by all users and investigators in order to receive a login account for the YNiC IT systems. This form will typically be given to you to complete during your user induction.
Project Forms
Ethical and Governance
Project Proposal Form (DOC)
- Project Proposal Form to be completed by all applicants
REC Application(DOCX)
- Application form for the YNiC REC
REC Guidance (PDF)
- Guidance for completing the YNiC Research Ethics and Governance Form
Participant Information Sheet (download template)
- A sample (template) of the information sheet provided to participants
Sample Study Specific Consent Form (download template)
- A sample (template) of the form that participants need to complete to consent to your specific study
External Ethics Form (PDF) (DOC)
- Form for use by those who have external Ethical Approval
Running a Project
- Checklist of requirements for data acquisition at YNiC
DraftParticipantEmail_20200120.doc
- This is a draft email containing necessary instructions to prepare participants for a scan. Copy and paste the content between the dashed lines to your email browser, and then replace information within square brackets with your own content. This is not an information sheet for a specific study.
Introduction for Undergraduate Supervisors
- Introductory document for supervisors
- Form containing details of how the MEG system should be setup for a particular experiment.
- Information leaflet for participants taking part in MEG experiments.
- Form containing details of how the MRI system should be setup for a particular experiment.
- Information leaflet for participants taking part in MRI experiments.
- Form for participants who would like a CD of their Structural MRI scan to be collected by proxy.
- Scan Reimbursement Form for lost scan time or data at YNiC due to technical problems